"I love the quick support button, The staff is always quick to respond, and I never get stuck without any help. This help is always much appreciated because of the amount of admin tasks we do. Its like my Juniorlogs buddy on the go!."

— Charlene

Maximise Efficiency and Revenue with Juniorlogs Childcare Management Software

Seamless Integration with MoE Early Learning Information (ELI)

Juniorlogs SMS has been verified by the Ministry of Education (MoE) to ensure smooth integration with the NSI and ELI systems.

This allows childcare centres to stay compliant with MoE requirements while streamlining administrative processes.

Our system is designed to accurately manage funding calculations, staff hours count, RS7 returns, and ECE Returns, all developed under MoE guidelines and rigorously tested by the ELI team.

Additionally, Juniorlogs includes built-in prerequisite checks that help centres identify missing information or areas requiring verification before filing funding submissions electronically.

This ensures that:

  • The data entered and submitted to MoE accurately reflects your service’s records.
  • Your centre receives the correct funding without delays or errors.
  • You remain compliant with all MoE regulations effortlessly.

Streamlined Invoicing and Payment Reconciliation

Save valuable time with automated invoicing and payment tracking. 

Juniorlogs makes fee management simple by automating calculations, ensuring accuracy, and reducing admin workload.

  • Automated Invoicing: Set up fees, add-ons, and discounts, then let Juniorlogs handle the rest.

  • Seamless Payment Reconciliation: Easily track payments and match them with invoices.

  • Bank CSV Imports: Quickly import and process payments from bank statements.

  • Integration with Xero & Payment Solutions: Sync financial data for a smoother accounting process.

  • Family Boost-Compliant Parent Statements: Generate detailed statements showing invoices, payments, and refunds within a selected date range.

Fees & Donations Module

Juniorlogs offers the most flexibility when it comes to creating fees and donations for childcare centres. You can set up one-off fees, fixed fees, hourly fees based on booking and attendance, late fees, excursion fees, and more. These can be invoiced at your desired interval—weekly, monthly, or yearly. We guarantee that no other software provides such flexibility, and the best part is that we will help you set up fees to match your current fee structure.

Maximise Your Revenue with Booking & Attendance Insights

Juniorlogs provides comprehensive analysis of your enrollment and booking schedules months in advance. Our easy-to-understand visuals and indicators enable you to take proactive measures. By leveraging these insights, you can ensure sufficient marketing activities are in place to fill vacancies and optimise staff rostering for maximum efficiency. This not only helps in maximising your revenue but also ensures your center operates smoothly and effectively.

Efficient Sign-In/Out KIOSK Solution

Juniorlogs boasts an innovative feature that maximises your time, wherever you are. Capture precise time and attendance records with the Juniorlogs attendance kiosk, which allows sign-in and sign-out from mobile devices. Access attendance records and system data on the go, from anywhere. 

The Juniorlogs attendance system offers several advantages:

  • Eliminates Manual Data Entry: Save time and reduce errors with automated attendance tracking.
  • Digital Verification: Ensure attendance is marked accurately with trustworthy data.
  • Increases Productivity and Profitability: Streamline operations to enhance your centre’s efficiency.
  • Automatic Attendance Marking: Simplify the process with automatic updates from the kiosk.

Comprehensive Child and Family Data Reporting

Accurate and detailed reporting is essential for making informed business decisions and ensuring operational efficiency. 

Juniorlogs provides comprehensive reporting tools that give you a clear overview of your centre’s data.

  • Extensive Demographic & Enrolment Data: Access detailed information about children and families.
  • Checklists for Forms & Permissions: Stay organised with built-in checklists for required documentation.
  • Emergency Contacts & Authorised Pick-Ups: Ensure child safety with easily accessible emergency contact records.
  • Parent & Caregiver Details: Maintain up-to-date records of primary and secondary caregivers.
  • Children’s Permissions & Notes: Track special permissions, medical notes, and other critical information.

Medical and Immunisation Records

Juniorlogs makes it easy to obtain and access reports on children’s vaccinations, medications, health records, and more. Track data on the health and well-being of children in your service, ensuring you have all the critical information at your fingertips.
  • Allergies.
  • Medications.
  • Illnesses.
  • Immunisations with Reminders.
  • Permissions.
This comprehensive tracking ensures you can provide safe and personalised care while maintaining compliance with health regulations.

Staff management and Pay Parity Tracking

Juniorlogs offers a powerful staff database to manage all records for your admin and teaching staff. Our system helps you meet essential ECE regulations by tracking:

  • Employment and qualifications data.
  • Practicing certificate validity.
  • Police vetting.
  • First aid certification.
  • Demographics.
  • Completed training and certifications.
  • Work schedules.
  • Staff to child ratios.
  • Pay Parity Notifications.

With this comprehensive management, you can ensure compliance, support staff development, and streamline your centre’s operations.

Efficient Staff Rostering and Contact Hours Recording

Managing staff schedules efficiently is crucial for ECE compliance and profitability. 

Juniorlogs simplifies staff rostering and contact hours tracking, ensuring seamless operations for your centre.

  • Flexible Scheduling: Assign staff in 15-minute blocks to comply with ECE regulations.
  • Over-Provisioning Alerts: Get notified if staffing exceeds requirements, helping to optimise costs.
  • Digital Time Tracking: Staff can record contact hours digitally, ensuring accuracy.
  • Automated Weekly Timesheets: Easily generate timesheets for compliance and payroll processing.
  • Schedule Templates: Reduce manual data entry with predefined templates.
  • Absence & Leave Management: Record vacations and absences without disrupting staff schedules.
  • Staffing Insights: Analyse staff-to-child ratios and efficiency to improve resource allocation.

Effortless ECE Funding Calculations

Juniorlogs helps you maximise funding by accurately analysing data while following all absence rules and compliance requirements, ensuring you’re paid for every minute of service.

Try our funding calculation engine for free—Juniorlogs calculates ECE Subsidy and 20 Hours ECE funding, making RS7 returns easy. Our FCH calculations and RS7 checks ensure you’re ready for MoE submissions.

RS7 Pre-requisite Checker

Our Prerequisite Checker ensures MoE compliance and accuracy before claiming funding. It reviews records for missing or conflicting data and provides a list of items to address with helpful suggestions. The step-by-step wizard verifies temporary closures, funded hours, certificated staff hours and any admin oversights, allowing you to perform a trial run to fix issues before final submission.

Stay Organised with Our Integrated Calendar

Stay on top of important dates with our calendar widget, which reminds you of birthdays, graduation days, RS7 & ECE deadlines, public holidays, and custom events. It offers admins a full monthly view for easy planning.

Benefits of the School Calendar:
 
  • Track internal events.
  • Schedule parent tours.
  • Manage staff and child start/end dates.
  • Alert teachers on certificate renewals.
  • Remind staff of first aid certificate expirations.
  • And much more!

Alert Notifications

Our Notification and Action Centre acts like a personal assistant, helping busy administrators check and analyze data, and highlighting areas that need attention. This saves a lot of time for admin staff who are already busy.

Be reminded automatically of all absence rule, birthdays, graduation dates, immunization deadlines, and more through our action centre.

This allows you to tick off each task when completed to ensure that you don’t miss out on any important tasks.

Intelligent Reporting and Insights

Make informed decisions with our powerful widgets, graphs, and reports. Our advanced reporting system gives you a clear overview of your centre’s performance, highlighting areas that need attention. Quickly access the data you need for fast decision-making. Generate MoE and funding reports or customise reports to fit specific needs. Our dashboard provides key metrics to keep your operations running smoothly.

Streamline your childcare centre’s operations with Juniorlogs,

From funding calculations to staff management, invoicing, and compliance tracking, we’ve got you covered.

Try Juniorlogs today and experience hassle-free administration!

Book a live Demo to see how Juniorlogs can transform your centre!
Book a Demo